September 2018 Print

    President's Report

    By Carrie Louise Hovell, CPP

    It is hard to believe our conference is quickly approaching. This week is your last chance to register for this year’s Virginia Statewide Payroll Conference. Registration closes on Friday, September 14, 2018.  We don’t want you to miss your chance in participating in this year’s event. Register TODAY and join us.

    If you have never attended the Virginia Statewide Payroll Conference, it is a great opportunity for many things:

    1. Meet and Network with payroll professionals throughout our area.
    2. Acquire information about payroll products and services that can you and your company do payroll better.
    3. Learn about payroll processing, regulations, risk assessment, and so many more areas. Expand your payroll knowledge.

    For those of you that have registered, I wanted to give you a few items to remember so you have time to plan.

    1. Hotels are set to a flat temperature for the general areas. People will find the same room – comfortable, hot or cold. So please dress in layers by bringing a sweater or even a blanket if you get cold easily.
    2. Emails have gone out to make your sessions for classes. If you have not done so already, please take a moment to do so today. Some sessions are closed due to the room capacity, so you don’t want to miss the class you want.
    3. Our charity raffles are being held this year and we want to raise as much money as possible to help this great organization, Transitions. Remember to bring cash with you so you can purchase raffle tickets.
    4. Local chapters have been doing collections at their chapter meetings to help this year’s charity. If you have anything you would like to add to these collections, please bring to the conference. Items needed are on our website so please pick up something the next time you are at the store. Every item will help the organization. 

    I know I can’t wait for October 11th to arrive because I am excited to show you what this year’s committee has been working on for you. The committee has been meeting one Saturday a month to go over our updates and what we are looking towards in the next week or two. These volunteers strive for a very successful conference and we hope you will enjoy it all. If you have wanted to learn more about getting involved, please do not hesitate to reach out to any committee member. We would love to have you join us. Or you prefer waiting until we see you in October, we can’t wait to hear how you would like to get involved. Our success is due to our own payroll professionals and their personal commitment to bring the very best each year.

    See you in October.


    Back to top

    Exhibitors, Sponsors and Government Sponsors

    The VSPC provides attendees with the opportunity to engage with leading companies displaying and demonstrating their products. We are excited to introduce exhibitors who will be participating this year and offering you a unique chance to experience the latest technology and innovations.

    Platinum Sponsor - TimeClock Plus

    Time and Attendance & Workforce Managment Solutions

    Timekeeping innovations simply done. Visit our website: timeclockplus

    Gold Sponsor - Global Cash Card

    Simple implementation, learn more at

    Silver Sponsor - Bloomberg Tax

    Visit to download a FREE trial.

    Bronze Sponsor - FSV Payment Systems

    Learn more about FSV Prepaid solutions, visit:

    Bronze Sponsor - iiPay


    The most innovative, global payroll solution in the world.  Visit our website

    Bronze Sponsor - NOVAtime Technology

    Learn more about NOVAtime Technology, visit

    Bronze Sponsor - Rapid PAYCARD

    For more information, contact:
    888.828.2270 • •

    Bronze Sponsor - Robert Half

    To learn more about how Robert Half can help your company visit

    Bronze Sponsor - NETSPEND

    Bronze Sponsor - Ultimate Software 

    For more information visit:

    Bronze Sponsor - HBS 

    Copper Sponsor - Randstad

    For solutions visit -


    Copper Sponsor - PenSoft 

    We have big news starting on September 1st!  We will unveil our new website. It has been a six-month project and we are so excited to share the results of our team's hard work.

    Copper Sponsor - Paylocity

    Learn how Paylocity can simplify your everyday tasks:

    Patron Sponsors - Market Place

    Government Sponsors

    Virginia Department of the Treasury Unclaimed Property Program protects the property interests of citizens by promoting compliance with the unclaimed property act and returns unclaimed property to the rightful owner.

    Visit us in the exhibit hall and our team will help you identify and claim property rightfully yours.  Learn more by visiting

    The Bureau of Labor Statistics (BLS) of the U.S. Department of Labor is the principal federal agency responsible for measuring labor market activity, working conditions, and price changes in the economy. Its mission is to collect, analyze, and disseminate essential economic information to support public and private decision making. As an independent statistical agency, BLS serves its diverse user communities by providing products and services that are accurate, objective, relevant, timely, and accessible.

    The Tax Cuts and Jobs Act changed the way tax is calculated. The IRS encourages taxpayers to perform a quick “paycheck checkup” by using the Withholding Calculator to check if they have the right amount of withholding for their personal situation.

    Back to top


    We love meeting new speakers! Gerard Hall, CPP is the Learning and Development Manager who creates relevant technical and soft skills content, as well as staying abreast of regulatory updates for the Human Capital Management division of CBIZ. After spending over fifteen years working with payroll and benefits, Gerard knows the challenges that payroll practitioners face as well as remaining relevant in the ever-changing regulations that surround the industry. Gerard serves as an active member of the Southwest VA APA Chapter, the Speakers Committee for the Virginia State Payroll Conference, and the Volunteer Hotline for the American Payroll Association.

    Attendees have two opportunities to attend Gerard’s sessions this fall:

    Session: Friday Breakout 3c (9:20 – 10:50am)

    Title: Payroll Fraud: How It’s Done and How to Prevent It

    Description: Did you know that Occupational Fraud takes an average of 5% of a company’s revenue per year? Do you have your documentation and checks/balances in place to not become victim to the rising cases of payroll fraud? This session will go into the mind of a fraudster, identify common types of payroll fraud, and educate you on protecting yourself/your company from becoming the next victim.

    Session: Friday Breakout 5c (2:15 – 3:15pm)

    Title: Termination Pay

    Description: HR just informed you that an employee has terminated. Have you covered all your bases when it comes to handling an employee’s final paycheck? This session will dive into all items to consider when handling termination pay for an employee.

    Charlotte N. Hodges, CPP, is the Director of Payroll Operations for Willis Towers Watson, a leading global advisory, broking, and solutions company that helps clients around the world turn risk into a path for growth. She is a member of the American Payroll Association's Hotline Referral Service and serves on the Strategic Payroll Leadership Task Force Best Practices Subcommittee. Charlotte is also a member of the Washington Metropolitan Area Chapter of the APA (WMAC-APA) where she serves the co-chair on the Education Committee.

    Given Charlotte’s world of experience, she never fails to lead informative sessions! If you’ve been looking for answers dealing with Multi-State Payroll or Overpayment challenges, then these sessions are for you:

    Session: Friday Breakout 3d (9:20 – 10:50am)

    Title: Multi-State Payroll

    Description: Payroll professionals face complicated compliance challenges when their company has employees in more than one state. In this session, we will discuss the information you will need to keep up with compliance in every state your company has employees in with a focus on tax-specific challenges.

    Session: Friday Breakout 5a (2:15 – 3:15pm)

    Title: Overpayments

    Description: In this session, we will review an unfortunate event that every payroll professional will have to face at some point in their career. Our overpayments discussion will focus on the permissible actions that can be taken for recovering overpayments and salary advances. We will explore the options related to the repayments of certain payments and reimbursements per company policy when an employee leaves the company before a certain period of time has elapsed.

    Abbey Moran, CPP has been working in the payroll industry for over 15 years, focusing on implementations, garnishments, procedural consolidation and documentation, best practices, and team management. Currently the Manager of Payroll and Timekeeping for Navy Federal Credit Union, Abbey has also worked in the Hospitality and Telecommunication industries.

    A member of the APA since 2006, and a member of the local Washington Metropolitan Area Chapter since 2009, Abbey holds many positions for both. Nationally, Abbey served as Co-Chair for APA’s Best Practices Strategic Payroll Leadership Task Force and is currently on the Child Support and Garnishment Government Relations Task Force, National Speakers Bureau, and APA Board of Advisors. She also serves the local community as President for the WMAC and Speaker Chair for the Virginia Statewide Payroll Conference.

    Abbey’s sessions will focus on the thought processes to navigate important payroll areas often overlooked. Learn helpful tips to become more comfortable incorporating these theories into regular rotation.

    Session: Friday Breakout 4c (11am – 12:30pm)

    Title: Drafting Your Payroll Plan- Process Mapping & Documentation

    Description: We’ve all dreamed of winning the lottery…but what happens to the office when someone hits the jackpot? Make sure your payroll team is ready for anything by walking through process mapping exercises and formally documenting your procedures. You never know when an unexpected absence is going to happen – after taking this session you will at least know where to start preparing!

    Session: Friday Breakout 5db (2:15 – 3:15pm)

    Title: How We Work Together – One Person Payroll and Team Dynamics

    Description: It’s not the size of your payroll team that matters, it’s the quality of the work you perform. Whether working as a one-person payroll shop or part of a 20-person department, we all face unique challenges. In this session, we will explore the nuances of working alone, working as a team, and how to acclimate when moving between the two.

    Back to top


    By Robin Underwood, CPP

    Here is the list of raffle items available at this year's charity raffle.  Please remember, we can only accept cash and checks for the charity.  I am sure you will find more than one item you want to win.  Be sure to bring your wallet and let's see if we can beat last year's successful charity raffle.

    2018 Charity Raffle Event Items

    APA Richmond Chapter –
    “A Taste of Williamsburg”

    While your visit to Williamsburg will be short, you can take a piece of it home with you to enjoy. In this basket, you will find various local wines and other tastes from Williamsburg.

    Charles Town West Virginia Chapter (CTWV) –
    “Your Payroll Revolution is Just Beginning”

    Enjoy a rustic filled basket filled with a bottle of Chocolate Raspberry from Bloomery SweetShine and recipes to make some scrumptious drinks; enjoy a bottle of WV Lambert’s Blackberry Merlot and a WV wine tumbler to continue your relaxing mood. Then to add to the relaxing mood by using your Amazon Echo to relax to music or maybe having a book read.

    Colonial Chapter (CCC) –
    “Taste your way through Virginia”

    After you have traveled through time with payroll, travel through Virginia by tasting the local spirts from Virginia wineries.

    Hampton Roads (HRAPA) –
    “I like to Roomba around payroll”

    Included this basket a Roomba vacuum and other items.

    Shenandoah Chapter –
    “Valley Sampler Basket”

    Our basket includes wine, hard cider, Rt. 11 Chips, handmade jellies & syrup, a local spice blend (to use on meats, etc.), calendar of Blue Ridge, necklace by a local architect/jewelry maker, Shenandoah National Park guide to hikes, and literature regarding the artisan trail, wine & breweries trail, Civil War trail, etc. All items in a reusable woven felt basket.

    Southwest Virginia –
    “Assurance on the Road”

    This all-in-one car emergency kit is just what you need when traveling to and from work, school or your family vacations. Feel assured that you will be ready for any kind of emergency. Kit includes:

    Reflecting Triangle Tow Rope
    Folding Shovel 54 Piece First Aid Kit
    10 Gauge Jumper Cables High Visibility Yellow Highway Blanket
    Revolving Signal Light Safety Vest
    Flat Tire Fixer
    And many other items for an emergency on the road

    Washington Metro Area Chapter (WMAC) –
    “Well behaved women seldom make history”

    This basket is chocked full of items to help get you into your own mess of trouble. Get inspired by Boss Babes and Bad Girls…Remarkable Women Who Changed the World. We’ve even snuck in a little liquid courage and a $100 gift card to get you started. Please enjoy your new toys responsibly, and stay on the right side of the history books!

    Carrie Louise Hovell –
    “Christmas Ornaments”

    These handmade Christmas ornaments will adorn any Christmas tree with a touch of home. Made with pieces are fabric pushed into a form to make a full, fluffy ornament that is light on the tree branch. Add these to your collection and hang them up this year to show them off. You can even tell your friends you made them.

    Daniel Dycus –
    “Echo Plus”

    A simple way to start your smart home. This Echo has a built-in ZigBee smart home hub. Allowing you to have a simple and direct setup of compatible ZigBee lights, locks, sensors, plugs, and in-wall switches. To get you started, a lightbulb has been included. You will get addicted to the ease quickly. Plus, you won’t miss Alexa. She will be able to play music, make calls, set timers, and music alarms, check traffic and weather, answer questions for you. You won’t need to check your phone or turn on the TV as you get ready for the day. At night, you can even Lip Sync to the music or reenact an 80’s movie scene such as Tom Cruise in Risky Business. Only advice if you do that, shut the curtains so you don’t end up on YouTube yourself.

    Back to top

    VSPC Social

    By Martha Seemiller, CPP

    Hi everyone, can you believe it is September already! I can’t, back to school for the kiddos and back to the Virginia Statewide Payroll Conference for us payroll professionals. Where did 2018 go?

    I feel like we just started the year and now we are at our next conference where we will see friends, old and new and learn more great payroll related information, win a raffle or two. We only have a month until the “Payroll Revolution” are you going to be there with us?

    This conference is going to be so much fun and not just because it is in Williamsburg but because we are going to incorporate a few new things into the mix this year. We are going to get more interactive with Payroll Trivia with a few payroll jokes thrown in, (if they let us), we will have a DJ where we will incorporate “Let’s Make A Deal” to see who has the moves to win a prize. The prizes are awesome by the way, who would not want a TV or Echo Dot….. The food, the fun, the friends,,,,, you will not want to miss this year. Make sure to come up and say hi to your VSPC Board of Directors and tell us how you think we are doing or what we can do to make your time at the conference even better.

    See you next month.

    Knock, knock

    Who's there?


    Len who?

    Len me ten bucks until payday...

    Back to top

    Chapter News

    The APA Richmond Chapter partnered with Robert Half to celebrate NPW on September 6th, as we recognize and celebrate the contributions and hard work of our Richmond Payroll Professionals. We collected school supplies for Westview Early Childhood Education Center in Petersburg VA. The Chapter Board approved $250.00 toward the purchase of backpacks. 

    Richmond September Chapter Meeting

    September 19, 2018, 8:00 AM to 11:30 AM

    Guest Speakers: Karen Elliott – Wage & Hour Issues and
    Trina Allen - Professional Networking Tactics for Success

    2 RCH, $30.00 Member Registration and $50.00 Non-Member Registration
    Reminder: Please bring school supplies for the charity drive.

    For more information and register at APA Richmond Chapter.

    The Southwest VA Chapter will be having our National Payroll Week Luncheon/Meeting on September 27th at noon. Location is at American Healthcare LLC, 3131 Electric Rd, Roanoke VA 24018 and register at

    Cram for the Exam
    September 15, 2018
    8:00 am – 4:00 pm

    Fairfax County Government Building
    12000 Government Center Parkway
    Fairfax, VA 22035

    This one-day class will help you prepare for the Fall 2018 Certification Exam. This class covers the laws that were in place as of January 1, 2018. Participants must have a copy of the 2018 Payroll Source with them at the class.

    Time Topic
    8:00-8:30 Check-in
    8:30-9:30 FLSA
    9:30-9:45 Break
    9:45-10:45 Benefits
    10:45-11:45 Garnishments
    11:45-12:15 Lunch
    12:15-1:15 Withholding Taxes
    1:15-2:15 Accounting
    2:15-2:30 Break
    2:30-3:00 Systems
    3:00-4:00 Calculations

    Payroll Aprons for Sale!

    WMAC is raising funds for Children's National Medical Center in Washington D.C. to help directly support the Art Therapy Program “Creative & Therapeutic Arts Services” at Children’s National Medical Center. In August we hosted a play date for the patients and families of Children’s Hospital. These play dates allow the children to have a fun event and take their minds off the battles they face on a daily basis.

    As part of this fundraiser, WMAC has payroll aprons for sale! The aprons are full frontal coverage with stain release Teflon® finish and 3 patch pockets to keep you neat and organized in the kitchen. Back ties and an adjustable neck strap holds the apron in place and offers a one-size-fits-most customizable fit. Aprons are an energetic royal blue color with the WMAC’s 2018 logo embroidered on the chest.

    Aprons are $25 pick-up or $35 shipped.

    Back to top

    Did You Know.....

    By Laura Pegram, CPP

    Payroll Revolution is almost here! Most of the beach travelers will be done for the season when our conference starts in October but there is a lot of heavy construction happening on I-64 between Richmond and Williamsburg.

    If you want to consider a less stressful, more scenic drive to and from the conference, there are a couple of alternate routes. No matter the direction you are coming from, once you get to the eastern end of Richmond you can take Route 60 (Pocahontas Trail) or even Route 5 (New Market Road). Check out Google Maps or Mapquest to see any alternate routes to using I-64. We want everyone to arrive safe and happy. I look forward to seeing everyone there.

    Back to top

    Social Media

    By Corrie Hurt, CPP

    The First Social Media Contest Will Be Held at VSPC-APA October 11-12th

    VSPC-APA will have its first Social Media Contest during the conference on October 11-12th where attendees will have the opportunity to win a $50 gift card. A sneak peek at a couple of the items for the contest are as follows:

    • Post about your favorite moment at the conference using hashtag #VSPC18
    • Take a selfie with 3 or more new friends from the conference and use the hashtag #VSPC18 to share it! Optional: Follow your new friends on social media platforms such as Instagram, Facebook, Twitter, LinkedIn, etc.

    The purpose of placing this kind of emphasis on Social Media is because as we all know, that is where everything is happening! Vendors, future attendees, and speakers follow us on Social Media and people can always use the hashtag #VSPC18 to reference the event. Each year, the event will change the hashtag to #VSPC and whatever year it is. There is going to be so much going on during the conference which is why attendees will have through October 17th to get everything posted for the contest.

    A winner will be selected during the week of October 22nd.

    Back to top