Newsletter

    July 2018 Print

    President's Report

    Carrie Louise Hovell, CPP
    President
    Infinitive, Inc.

    It is hard to believe that we are less than three months away from this year’s Virginia Statewide Payroll Conference. Thank you to everyone who has registered this far. I am looking forward to meeting you or seeing you again this year. Our committee is working hard on the event and I know we want everyone to have a wonderful time as they are learning, networking and dancing at the end of the day.

    As you wait for October to arrive, our committee is working hard on getting this conference together. I am very proud of this year’s committee with the time commitment they have been making to get this together:

    Our Exhibitor Committee is doing an amazing job. They already have new exhibitors who haven’t been part of our conference prior to this year. So you will be able to learn about new products and services that can make your payroll experience easier. Be sure to stop by and check out what they have to offer.

    Our Speaker Committee has finalized our speaker lineup and are working with the APA to get the RCHs approved. It won’t be long until we proudly announce the approved RCHs. Be sure to read about our Government Speakers in this newsletter. I know I am excited to get these government updates. Thank you to the government agencies who are always supporting the VSPC. We appreciate the time you give us to keep us in the know.

    Our Conference Theme and Dinner Social Committee is hard at work getting our conference involved in the “Payroll Revolution.” After a day of classes and vendor interaction, we will all come together for a lovely dinner to network and hang out. However, we can’t end there. The Committee is hard at work on a game with prizes and of course, your chance to get your groove on. So be sure to bring your dancing shoes.

    Our Hotel Committee is working to be keep our room block open and available to our payroll professionals. They are working with our other committees to be sure they have the space we need as well as the equipment in each room. They also make sure we will have wonderful meals together as you network and learn.

    Our Charity Committee is currently working with our local chapters to get the raffle items ready for this year’s conference. So please be sure to bring your cash (or a check) so you can participate in this year’s charity raffle. It is always a lot of fun and our chapters always donate amazing raffle items. I can’t wait to see what they have in store for us this year. Also, many chapters are doing charity drives at one of their chapter meetings. Don’t miss your chance to help Transitions with their needs list.

    Our Registration Committee is counting away as our payroll professionals are registering for this year’s event. We are excited to see so many of you have taken advantage of the early registration and jump start registration. It is amazing to see our payroll committee come together each year and we can’t wait for all of you to interact this year in Williamsburg, VA.

    Our Donations/Gifts Committee is working hard for this year’s door prizes at the end of the event as well as the items you receive when you arrive. If you have a company you do business with that you think would be able to donate a prize for this year’s conference, please let Liz Burroughs and Jean Sweeney know at: donations@vspc-apa.com. We would love to have a prize from every area throughout our payroll community.

    Our Social Media Committee is hard at work posting on our Social Media – Twitter, LinkedIn, Facebook, and Instagram. If you have something you would like to post, don’t be shy. We would love your contributions to our Social Media. It is there for you to share things you learn as well as hear what the VSPC has been doing.

    Last but not least, the Webmaster is actively communicating with all our payroll professionals to be sure you don’t miss our event. If it weren’t for those emails, many of us would forget to register and we don’t want that. Also, you should check out the website and see pictures from previous years as well as more information about our event. The website is constantly changing.

    Thank you to the entire VSPC Board as they volunteer their personal time to work on this event. Many of them are spending hours each week to make this year’s event successful. Our team takes great pride in providing a great learning experience as well as provide fun and entertainment to our payroll professionals. If you have already registered for this year’s event, THANK YOU. We can’t wait to see you. If you have NOT registered for this year’s event, don’t wait and register today so we can see you in Williamsburg, VA on October 11-12, 2018.

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    Exhibitors, Sponsors and Government Sponsors

    The VSPC provides attendees with the opportunity to engage with leading companies displaying and demonstrating their products. We are excited to introduce exhibitors who will be participating this year and offering you an unrivaled chance to experience the latest technology and innovations.

    Platinum Sponsor - TimeClock Plus

    COMPUTERIZED TIME AND ATTENDANCE SYSTEM

    Timekeeping innovations simply done.  Visit our website: https://www.timeclockplus.com

    Gold Sponsor - Global Cash Card

    Simple implementation, learn more at www.globalcashcard.com


    Silver Sponsor - Bloomberg Tax

    Visit http://www.BNA.com/payroll2018 to download a FREE trial.


    Bronze Sponsor - iiPay

    CHANGING GLOBAL PAYROLL

    The most innovative, global payroll solution in the world.  Visit our website https://www.iipay.com/

    Bronze Sponsor - NOVAtime Technology

    Learn more about NOVAtime Technology, visit https://Novatime.com


    Bronze Sponsor - Rapid PAYCARD

    For more information, contact:
    888.828.2270 • simplypaid@rapidpaycard.com • simplypaid.com


    Copper Sponsor - Randstad

    For solutions - www.randstadusa.com

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    Registration

    By Timothy Massenburg, CPP

    Let’s Revolutionize Payroll Certification in the 21st Century! Sign up for the Virginia Statewide Payroll Conference at http://vspc-apa.com/index.php.

    The VSPC helps new and current payroll professionals remain up-to-date in the ever-changing payroll industry and prepare them for the FPC and CPP Certification Examinations. According to the PAYTECH March issue, Virginia designated 79 new FPCs and 16 new CPPs in 2018. In order to serve all levels of the financial community, payroll certification is the wave of the future.

    Register for your opportunity to network, learn and develop your payroll skills as things are ever-changing in the payroll world.  Register today and join us in Williamsburg on October 11-12, 2018.  We cannot wait to see everyone.

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    Speakers

    By Abbey Moran

    We love having our friends at the state and federal government agencies join us each year at the conference. It is a unique opportunity for payroll professionals to get information & ask questions directly from the agencies responsible for ensuring your company’s compliance. This year we are fortunate to have representatives from six agencies join us! So jot down those head scratching questions and get ready to meet our Government Speakers:

    Jermial Grey – Virginia Department of Labor
    Session: Thursday Breakout 1b (9:30 – 11:00am)
    Title: Virginia Labor and Employment Law
    Description: Are you in compliance with the labor and employment laws of the Commonwealth? Are you up to speed with recent changes to Department of Labor and Industry policy? Are you aware of the suggested changes to current legislation regarding employment in Virginia? If you answered no to any of these questions, this session is for you.

    Ley Mills – Internal Revenue Service
    Session: Thursday Breakout 1c (9:30 – 11:00am)
    Title: Data Compromises & the Tax Cut and Job Act
    Description: Data Compromises: A Tax Practitioner’s “Nightmare” -topics that will be covered include an overview, identifying risk, and how to protect and detect identity theft attempts. Examples will be shown. We will also talk about how to respond and recover if you become a victim. Cyber security resources will be provided.

    Tax Cut and Job Act – this act will have an effect on both individuals and businesses in the 2018 tax year and beyond.

    Vicki Bridgeman and Bill Dadmun – Virginia Unclaimed Property
    Session: Thursday Breakout 1d (9:30 – 11:00am)
    Title: Unclaimed Property Reporting Help for the Front Lines
    Description: The Virginia Department of the Treasury Unclaimed Property program protects the rights of the absentee owner. Our program reconnects citizens with their property and/or funds that have been turned over to the state when companies lose track of the rightful owners. We will take you through the easy process of how holders should report property to our division and also how claimants can find their missing money as well.

    Kelly Quinn & Nicholas Johnson – Bureau of Labor Statistics
    Session: Thursday Breakout 2b (1:10 – 2:40pm)
    Title: Quarterly Census of Wages and Current Employment Statistics Programs
    Description: Learn about two important Bureau of Labor Statistics (BLS) programs, the Quarterly Census of Employment and Wages, and Current Employment Statistics.

    The Quarterly Census of Employment and Wages (QCEW) program publishes a quarterly count of employment and wages reported by employers covering more than 95 percent of U.S. jobs available at the county, Metropolitan Statistical Area (MSA), state and national levels by detailed industry. Data from the QCEW program serve as an important input to many BLS programs. In addition, data from the QCEW program serve as an input to other Federal and State programs. The Bureau of Economic Analysis (BEA) of the Department of Commerce uses QCEW data as the base for developing the wage and salary component of personal income. The Employment and Training Administration (ETA) of the Department of Labor and the State workforce agencies use QCEW data to administer the employment security program. The QCEW data accurately reflect the extent of coverage of the State UI laws and are used to measure UI revenues; national, State and local area employment; and total and UI taxable wage trends. Learn more about reporting your data for the Multiple Worksite Report (MWR).

    Ever wonder where the total nonfarm employment figure originates? Each month the Current Employment Statistics program surveys approximately 149,000 businesses and government agencies, representing approximately 651,000 individual worksites, in order to provide detailed industry data on employment, hours, and earnings of workers on nonfarm payrolls for the nation, all 50 states, the District of Columbia, Puerto Rico, the Virgin Islands, and about 450 metropolitan areas and divisions. These data are the first indicator of current economic trends each month and are inputs to many gauges of the US economy. Learn the mystery behind these vital monthly estimates and how you can contribute to our nation’s important economic statistics.

    Cindy Maish – Department of Labor
    Session: Thursday Breakout 2c (1:10 – 2:40pm)
    Title: FLSA Hot Topics
    Description: More than 135 million workers in more than 7 million workplaces are protected or “covered” by the Fair Labor Standards Act, which is enforced by the Wage and Hour Division of the U.S. Department of Labor. In this session we will review hot topics in FLSA compliance.

    Inez Loyd – Social Security Administration
    Session: Thursday Breakout 2d (1:10 – 2:40pm)
    Title: The Joy of Using Business Services Online During the Payroll Revolution and Helping Employees Navigate the Web Electronic Wage Reporting Web Service (EWRWS)
    Description: Did you know that wage data can be reported to the Social Security Administration not only through Business Services Online (BSO) and Electronic Data Transfer (EDT), but also through Electronic Wage Reporting Web Service (EWRWS)? This is another option for companies who act as conduits to receive wage data from their customer base and in turn generate the wage information in EFW2 file format.

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    Conference Sessions

    What is a Leader?
    By Linda Dailey, CPP

    Have you ever thought about what qualities a good leader must poses? When you ask Theodore Roosevelt he said the following, “People ask the difference between a leader and a boss. The leader works in the open, and the boss in covert. The leader leads, and the boss drives.”

    Please join me for the Friday morning Opening General Session to talk about Leadership. Think about those qualities that great boss has and why you follow their leadership. We also know those traits that we would don’t like and would not want to replicate. I am looking forward to sharing my ideas to help you all become great leaders and have many follow you.

    Are you a leader? By the end of this session, I believe we will all have great ideas to be seen as a leader both in life and at work.

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    Social Media

    The Surprising Benefits of Volunteering
    By: Corrie Hurt

    As a Director of Human Resources, I am the first to assure you that it can be hard to find time to volunteer with our busy lives. However, there are enormous benefits to volunteering for you, your community and your family. Volunteering can help reduce stress, help you to learn new skills, combat depression, keep you mentally stimulated, provide a sense of purpose, assist in finding new friends, and even advance your career.

    VSPC-APA is always looking for people who would like to volunteer to help and serve on various committees. We all know the old saying, “it takes a village”. That applies to more than just raising children – it truly takes a village to make every Virginia State Payroll Conference successful.

    You may be wondering, “Is this really for me?” First, ask yourself if there is something specific you want to do. For example, do you want to make the conference better or different? Do you want to meet people or try something new? Do you want to network with other professionals in the industry? Are you creative? Well, if you answered yes to any of these, please let our VSPC-APA President know that you are interested in volunteering. You can contact Carrie at carrie_louise_hovell@yahoo.com.

    I will leave you with something to consider….being a part of a committee can be an attribute on a resume and can benefit the professional reputations of those who participate. Team players and leaders have a better chance of progressing up the corporate ladder, as serving on committees and volunteering your time are attributes that are desired in senior management.

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    Evening Social

    By Martha Seemiller

    Happy July, Everyone.

    It is hard to believe we are midway through summer and in 3 months we will be back together again for another fantastic Statewide Payroll Conference, “Payroll Revolution” This is such a revolutionary time for people in the payroll world. There are so many changes within payroll and what makes up payroll in today’s world. Payroll is no longer about just paying employees, there is so much more that goes into payroll now.

    The Social committee has been working hard to put together a great social event for your enjoyment and we are so excited for this conference to begin so we can have some fun. We have a great DJ lined up, with dancing, Trivia and prizes galore.

    Why do I want to go to the Social, you may ask?  Well, we don't know why you would want to miss it.  We are already working to getting great prizes.  As of today, we have a large Kate Spade purse, a Vivitar 4K Action Camera, an Amazon Echo Dot, and a Google ChromeCast.  However, you can't win if you aren't there.  So be sure to attend this year's Dinner Social.  You won't want to miss the fun and games.

    Please be on the lookout for more information about the conference and different things we will be doing.

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    Hotel Reservations

    Reservations: The Virginia Statewide Payroll Conference group rate of $101/night + tax, is available one day before and after the conference!  Call 1 (800) 222-8733 and reference the group name Virginia Statewide Payroll Conference 2018 or group code VSP.  You can all so use the reservation website by September 10th, 2018 (or until sold out).

    To make your reservation at www.Williamsburg.DoubleTree.com. On the left of the page enter the dates of arrival and select “Add special rate code".  Select “Group Code”, where you will enter your "ID code" of VSP.  The group rate for this event is $101.00 per night.  To get the government rate, check the “Government / Military Rate” box on the left side of the screen.  Please contact the hotel directly in regards to accommodations for early check-in and late check out.

    Hotel Amenities:  The hotel offers complimentary parking, indoor and outdoor swimming pools, modern 24-hour fitness center and their signature chocolate chip cookie!!

    Local Attractions:  DoubleTree by Hilton Hotel Williamsburg is the closest hotel to the thrilling Busch Gardens theme park. The hotel offer shuttle service to and from the park (fee applies).  While you are in Williamsburg, enjoy a round of golf on one of Williamsburg’s world-famous courses.  The hotel offers easy access to dining and shopping at the Premium Outlets shopping mall.

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    Charity for 2018

    Transitions Family Violence Services – 2018 VSPC Charity

    By Robyn Underwood, CPP

    Volunteers play a vital role in helping Transitions implement services and support many of the community activities. Whether you are interested in answering calls such as the 24-hour hotline, working with children, or any other advocacy area, there is a place for you fulfill your desire to serve.

    Volunteer training is required for specific positions and volunteer opportunities. Training is offered four times a year. This interactive training will cover topics related to domestic violence, crisis intervention and trauma-informed advocacy.

    Transitions Family Violence Services has the following volunteer opportunities available:

    HOTLINE ADVOCATE TEAM
    Provides crisis intervention, shelter screening, and information/referrals to clients accessing the crisis line. Bilingual (in any language) encouraged.

    HOUSING ADVOCATE TEAM
    Assist case managers in helping clients set and achieve their goals.

    CHILDREN’S ADVOCATE TEAM
    Facilitate playgroups and recreational activities, positive interaction and creative play for children residing in the shelter. This program also includes implementing primary prevention programming in local schools and community centers.

    OFFICE ASSISTANT
    Volunteer opportunities for clerical work are abundant and include data input, assisting with general mailings, and assembling packets.

    VOLUNTEER ADVISORY COMMITTEE
    Planning and participating in events such as Domestic Violence Awareness Month special events, holiday programs (Adopt-a-family), and fundraisers. Committee members will also manage the volunteer recognition program and assist with the e-newsletter.

    COMMUNITY EDUCATION TEAM
    Assist in educating the community about the issue of domestic violence and how community members can get involved in ending violence in our community.

    COURT ADVOCATE TEAM
    Assist clients in filing for a domestic violence protective order, accompanying a survivor to court, works closely with judges in Hampton and Newport News courts. Bilingual in Spanish encouraged.

    SPECIAL PROJECTS/FUNDRAISING & MARKETING TEAM
    Assist in coordinating events that increase Transitions visibility in the community, develop relationships and work with donors to generate funds to support programming.

    BOARD COMMITTEE TEAM
    Serving on a Board subcommittee to assist the leadership of the agency.

    Another way to help is to make a donation
    Transitions Family Violence Services continues to be the sole provider of comprehensive family violence services on the Virginia Peninsula. Building safe and healthy families, each year they provide free services to adults and children without the ongoing support of the community. They could not do this work without the support of donations.

    Transitions offers free services to individuals and families. Your donation can help someone feel safe, empowered, and start a new beginning.

    Thirdly is by supporting a survivor
    Listen-without judging your family member, co-worker, or friend may feel ashamed, embarrassed, or alone. This may be the first time they have talked about the abuse. Do not rush to provide a solution.

    Tell them-no one deserves to be afraid, threatened, or physically abused. There is no excuse for violence.

    Safety-let the victim know that you are concerned for their safety, especially if they remain in the relationship. Advocates are available 24/7 to develop a safety plan whether the victim stays or leaves the relationship.

    Help is available-Transitions offers a safe, empowering, and non-judgmental environment for the victims/survivors of abuse.

    Let them know-as a victim/survivor they have rights and options.

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    National Payroll Week

    By Abbey B Moran, CPP

    NPW coincides with the week of Labor Day and highlights the achievements and symbiotic partnerships between America’s employees, payroll professionals, and various government programs and agencies. The APA, its local chapters, and others in the payroll industry use the week as a platform to spread awareness of the payroll withholding system, to host community service projects, and to educate others on how paychecks are calculated and how to get the most out of their pay.

    The official slogan for NPW is “America Works Because We’re Working for America.®” The money that payroll professionals collect from employees’ paychecks through the payroll withholding system is vital to the funding of important government programs that keep America working smoothly such as Medicare, the building of federal highways, social security, the U.S. military, and much more.

    How YOU can join the NPW celebration:
    • Share the “Getting Paid in America” survey - The annual “Getting Paid In America” survey (http://www.nationalpayrollweek.com/npw-survey/) enables the APA to gauge changing trends and attitudes towards payroll and time and attendance topics. Survey results allow the APA to keep the public informed of important topics, such as the growth of electronic wage payments, the financial state of employees, and more. Findings from the survey often make media headlines. Don’t forget to take the survey yourself – one lucky survey responder will win a free paycheck and your dream vacation!
    Become an NPW Supporter - The supporter program encourages America’s companies to help spread the message of NPW and celebrate the company’s payroll professionals. Become an NPW Supporter (http://www.nationalpayrollweek.com/become-an-npw-supporter/).
    • Join the NPW party online - Connect online with other payroll professionals on the official Facebook page (https://www.facebook.com/NationalPayrollWeek/) for NPW or by following the official NPW hashtag #payrollweek across Twitter, Instagram, and Facebook. Get more details on our Get Social (http://www.nationalpayrollweek.com/npw-social-wall/) page.
    Sing along to the sound of National Payroll Week - The American Payroll Association collaborated with songwriter Al McCree and Nashville singer Brandon Sandefur to capture the spirit of NPW with the official song of NPW, “America Works.” You can listen to the song & peek at the lyrics here (https://www.nationalpayrollweek.com/song-lyrics/).
    Pick up your NPW goodies – always a favorite destination, the annual NPW store tends to sell out quickly. In fact, one of the new offerings already sold out and had to be restocked! This year’s offerings again include the official NPW polo shirt, teddy bear, tote bag, balloons, pens, and lapel pins. New to the store are the 3-in-1 Tech Desk Cube and Ultra Desk Caddy. Don’t forget to tell APA who is your local chapter when you place your order!

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    Chapter News

    Richmond Chapter Breakfast Meeting

    September 19, 2018, 8:30 AM to 11:30 AM
    The Place, 4036-C Cox Rd, Glen Allen, VA 23060
    2 Recertification Credit Hours, Guest Speakers to be determined
    See Richmond Chapter website for more information http://apa-richmond.com/index.php.

     

    Express Meeting
    Wednesday, July 18th
    8:00 am – 10:15 am
    Wells Fargo - USI
    601 13th Street, NW 2nd Floor, Washington, DC 20005

    Speaker: Michael Schenk, Senior Benefits Compliance Consultant, USI Insurance Services
    Topic: ERISA
    How does ERISA impact your payroll? Join us for this informative session that will help you better understand the following benefits: cafeteria plan pre-tax elections, health FSA and HSA; Imputed income for life and disability insurance; wellness program incentives; and ACA reporting.

    Chapter Meeting
    Thursday, August 16th
    11:30 am – 3:30 pm
    The Waterford at Springfield
    6715 Commerce Street, Springfield VA 22150

    Speaker: Stephanie Salavejus, CPP
    Topic: Developing a Strong Payroll Team from the Ground UP
    An interactive and frank discussion of how to develop and lead a strong payroll team. We will begin with understanding the responsibilities of a payroll manager and what makes employees want to take part in building a strong payroll team.
    Areas of discussion include:
    • How to establish accountability within the team.
    • How to properly communicate for success.
    • How to become a proactive manager, not just reactive.
    • How to organize tasks and meetings for the most efficient outcome.
    • How to prioritize tasks and analyze processes to make effective improvements to the payroll processes.
    • How to build a reward system to recognize the contributions of your team.

    Come prepared to join in the discussion and activities to teach key skills in building a strong payroll team.

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